You can also schedule Zoom meetings on your desktop using Zoom’s desktop client: In a web browser, the web portal can be accessed via URL. Two simple ways to schedule a Zoom meeting are available (users can use web browser extensions and all that). Scheduling and Hosting a Zoom Calendar Meeting Other functions include testing your microphone and speaker setup, selecting a color theme, setting a default recording location, and tweaking accessibility controls.įinally, go to the “Meetings” tab in your profile to set up your basic preferences. For example, if you start a meeting, you can automatically switch to full-screen mode and use dual monitors. “Preferences” are accessible from the top-right corner of Zoom’s desktop app. If you host a meeting, the security tab has been expanded, and you can let people chat publicly or privately you can allow files to be transferred, pick who can screen share, enable end-to-end encryption (you’ll have to verify your phone number first to use this option), and you can even block users from certain countries. But after Zoom apologized for not meeting community privacy and security expectations, many security changes were made - including enabling passcodes for scheduled, instant, and personal meetings by default. Initially, Zoom didn’t allow passwords by default. Strong passwords are your best defense against scammers hijacking a meeting. Then, click on “Settings.” Here, you can adjust what’s automatically enabled by default, like whether the video automatically starts when you join, or if participants can join before the host. Under, the “Profile” tab lets you change things like name, picture, meeting ID, password, time zone, etc. To manage your profile on Zoom, go to “Your Account” in the top-right. Here’s how to make a meeting, so let’s go over the web portal,, to ensure the correct settings are enabled, and you know how to create one. If you want, you can launch a test meeting with the URL and invites option. So now might be a good time to select and install add-ons if you’ll be using Zoom for work in the foreseeable future. The plugins include Google Chrome extensions, Zoom for GSuite, Mozilla Firefox extensions, Microsoft Outlook plugins, and IBM Notes plugins. Zoom can now be added as an extension, and you can create a test meeting if you like. But, of course, you can skip this step if you don’t want to. Click “Activate Account” or paste the included confirmation link into your browser, and then type your name and a strong password to complete the account creation.Īfterward, you can invite your colleagues to sign up too. Your inbox should have gotten a confirmation email after you made your selection. If you want to receive emails every week, every month, or never, click “Confirm” or “Set Preferences.” You can search for the domain if you don’t want to use your company email address.Īfter you sign up, Zoom will ask for permission to send you resources like product videos and how-to guides. First, however, you’ll need the company’s. It’s also possible to be given a single sign-on key so you can attend meetings. Then, simply sign in with your email or Google or Facebook account. Zoom is free to use once you sign up (browser or direct download). Nevertheless, it is recommended to download the app to avoid browser limitations and extend its lifespan. Joining a meeting from your browser is possible. With Zoom’s Pro, Business, and Enterprise plans, you’ll get more meeting duration limits, cloud recording and storage, Skype for Business integration, single sign-on, transcripts, and branding options. Both apps and desktops can be shared, and participants can join via PC or phone. Plus, you get private and group chats for free. Up to 100 participants can participate in virtual meetings, one-on-one meetings can last 30 minutes, and multi-participant meetings can last 40 minutes. Depending on if you’re on a desktop or mobile, the layout will be different.ĭespite there being four plans available, the free plan is likely to be the most popular right now. You can run it on Windows, Mac, Linux, iOS, and Android. And, Zoom aims to be a big player in this field as the company has introduced Zoom Mail Client and Zoom Calendar Client to its suite of tools. In short, remote work, video, collaboration, and business technology are developing exponentially as business transitions from analog to digital. And during the third quarter of 2021, Zoom recorded 20.93 million app downloads in North and Latin America alone. Zoom, just 18 months after the start of the pandemic, has become a video conferencing giant with 300 million daily users and 3.5 trillion minutes of meeting time every year. In the years following, Zoom has been one of the largest beneficiaries of the boom in remote work. In March 2020, Eric Yuan knew Zoom would be relied upon by millions of people due to COVID-19.
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